Posted September 20,
Executive Director – Theodore Payne
Reporting to the Board of Directors and
managing a current staff of 17 and overseeing management of a
volunteer program consisting of over
250, the Theodore Payne Foundation Executive Director serves as the
chief executive officer of TPF. The Executive Director’s primary
responsibilities are to provide visionary leadership for TPF, manage
strategic planning, fundraising and outreach efforts, and supervise
operations and programs, including budgeting and finance, program
development, staff supervision, and resource development.
TPF seeks an Executive
Director who effectively engages the Board, staff, donors, members,
and other stakeholders to build relationships that advance TPF’s
long-term growth and sustainability. While remaining true to the
Foundation’s mission and vision, the Executive Director works to
increase TPF’s visibility and presence in the greater Los Angeles
area, and builds strategic alliances within the native plant
community and with other relevant public and private organizations.
The Executive Director plays a key role in working with the Board to
chart the direction of the Foundation and ensure its accountability
to all constituencies.
Responsible for working as a team with the Board to
create and implement a 3-5 year strategic plan for the
Lead Board, staff, and volunteers in the
implementation of the strategic plan to maximize its
effectiveness and ensure organizational consistency.
Monitor the successes and challenges of the strategic
plan implementation and recommend adjustments and changes as
necessary to fulfill the plan’s goals.
In concert with the Board, plan new initiatives and
organizational growth to further realize TPF’s mission and
Communications and Outreach
The Executive Director will act as the primary
spokesperson for TPF, and is responsible for creating a
communications, marketing and public relations strategy to raise
the Foundation’s visibility.
Promote and represent the Foundation’s mission,
goals, and values to donors, members, the media, the general
public, governmental bodies, and environmental organizations.
Strategically build community partnerships with key
organizations to advance the Foundation’s goals and vision.
staff and Board members on Foundation communications. To ensure a
consistent message, the Executive Director will provide staff and
Board members accurate, up-to-date information on the status of
the Foundation and its key initiatives.
as the interface between staff and the Board.
Facilitate internal and external communications, and
coordinate all marketing, communications, public relations
activities, and materials, including publications and media
relations, in collaboration with the
Board of Directors.
Test and evaluate the effectiveness of communications
activities and make changes as appropriate to reach the widest
Coordinate and organize programs and
events that engage the Foundation’s audiences.
Manage all media contacts.
Coordinate social media and webpage maintenance;
ensure that new and consistent information (article links,
stories, and events) is posted regularly. Mentor and lead the
staff member responsible for website administration and
Organizational Management and Operations
Manage the day-to-day operations of the Foundation’s
core programs including the retail nursery and educational
offerings; develop operations policies; prepare annual work plan
for programs, products, and service delivery. Ensure
compliance with all applicable laws and regulations, including
the conditions of the zoning variances.
Responsible for the Foundation’s human relations
functions; ensure that personnel policies and procedures fully
comply with current laws and regulations. Recruit, hire,
supervise, motivate, and evaluate staff and volunteers.
Work as a team builder to create and maintain high staff
morale and productivity. Ensure human resource capacity to meet
current and future needs.
Oversee volunteer program management, and coordination to meet organizational
Develop and assess Foundation programs; negotiate
contracts and monitor contractors’ performance; monitor and
ensure quality of programs, products and services; prepare
and/or review grant proposals, and ensure compliance with grant
guidelines and requirements; manage projects as required.
Manage the Foundation’s facilities; monitor condition
of buildings and property; coordinate and supervise improvements
from the bid/estimate stage through completion.
Budget and Finances
In cooperation with the Treasurer and Finance
Committee, manage the financial resources of the Foundation to
optimize their use to achieve organizational goals and fulfill
annual budget for Board approval; actively monitor the budget
throughout the year and prepare financial reports for the Board
with the assistance of the Treasurer.
Preparation and filing all reports required by
Review annual IRS Form 990 tax return, prepared by
TPF’s outside accountant; present to Board for approval.
Fundraising and Donor Development
Work with the Board and the Marketing and
Committee to envision and plan the Foundation’s
long-term fundraising and resource development plan.
Develop and implement an annual fundraising plan
with specific goals; prepare and monitor annual fundraising
budget; identify resource requirements; monitor progress toward
fulfilling stated goals; report regularly to the Board and the
Marketing and Fundraising Committee.
the preparation of fundraising materials; monitor effectiveness of
content and messaging and make adjustments as necessary.
Lead and motivate the Board and staff in all
fundraising activities, including membership development, donor
cultivation, direct solicitations, and special events.
Research funding sources; prepare and submit
fundraising records; supervise all donor communications, including
required tax documentation.
Other Duties, as assigned
Bachelor's Degree required.
Three to five years of progressively responsible
nonprofit management experience, ideally in a leadership role,
including fundraising, budget and fiscal management, and
supervisory responsibilities. Ability to work cooperatively and
effectively with a Board of Directors, staff, donors,
volunteers, and members.
Excellent relationship- and team-builder across
diverse constituencies, including current and future donors,
members, Board, staff, volunteers, the public, and other public
and private organizations.
Excellent written and oral communication skills.
Experience and ability to develop, manage, and
monitor budgets and conduct long-term financial planning.
Demonstrated success at building, leading, and
inspiring a staff to ensure high morale and optimal
and demonstrated success at fund and donor development for a
Working knowledge of marketing, public relations,
social media, and advertising principles and practices,
especially as used in nonprofit organizations.
Experience planning and managing special events,
preferably for a nonprofit organization.
Knowledge of current office technology, including
social media; ability to use computers and computer databases.
Ability to manage multiple projects and deadlines.
Ability to work a varied schedule, including some
nights and weekends.
Satisfactory completion of a 90-day probationary
degree in business, nonprofit management, or related field.
Experience working with boards of directors and
of and passion for California native flora.
Experience with retail nursery management.
The Theodore Payne Foundation
is a non-profit nursery and educational organization whose mission
is: to promote, preserve and restore California native landscapes
and habitats; propagate and make available native plants and wild
flowers; and educate and acquire knowledge about California flora
and natural history. The Foundation has approximately 2500
paying members and an outreach to nearly 6000 via its online newsletter;
it has a paid staff of 17 and a corps of 250 volunteers. The
Foundation owns and operates a 22 acre nursery and educational
facility in Sun Valley in the San Fernando Valley area of Los
Angeles, CA and has an operating budget of over $1 million.
Major activities include operating 6 days a week for nursery/seed room and other retail sales, plant
propagation, adult education and K-12 nature education classes, an
annual native plant garden tour with 2000 attendees at 40 gardens,
fall and spring plant sales, as well as donor, member, and volunteer
events. Outreach activities include
a quarterly newsletter, a web page, an online newsletter, a Facebook
page, and offsite sales at farmers markets and the LA County
Arboretum. The Executive Director operates under the direction
of the Foundation’s Board of Directors and is supervised directly by
the Board’s Executive Group.
Potential candidates should email a resume and a cover letter outlining relevant experience and education to firstname.lastname@example.org. No phone inquiries, please.